Meeting and Event Space Request Form

Use this form if you are an off campus group, are a member of the UW community or you represent an RSO.

We will respond to your request by email within 3–5 business days. Submitting this form does not guarantee your reservation. Only an email confirmation ensures your room is reserved.
Before requesting meeting space, please read our meeting space policies.
Please contact us if you have any questions. Have a great meeting!

Please reserve meeting space at least 10 business days in advance and no earlier than one year in advance.

Contact Information

First and last name:

RSO, UW Department or Off-Campus Organization:

Email:

U.S. phone number:

Event Information

Event title and description:

Event date:

Please enter a date in the following format: 10/10/2036

Event time (2 hour minimum):

Number of expected attendees:

Estimated percent of attendees who are UW students, staff or faculty:

RSO adviser name (required for RSO events):

RSO adviser contact info:

Example: phone number or email.

Meeting room preference (If known):

Example: Alder Hall 107

Use of University Facilities (UUF) form:

Yes

Not required

Does your event require catering?

Yes

Is this a youth program (children 17 years or younger):

Yes

Please describe the audio-visual needs for your event and include any additional details to consider:

Example: HDMI cable connection, room speaker system preferred.

Payment Information

Payment method:

Credit Card or eCheck

UW Cost Center and Worktags

Select your preferred payment method; please note that to be eligible for the UW Department rate you must select UW Cost Center Worktags:

UW Cost Center Worktags

Please enter UW Cost Center Worktags; at a minimum, we require a valid UW Cost Center, Resource Number, and Requestor EID.

Please review our HFS Meeting Space Policies for Registered Student Organizations (RSOs), UW Departments, and Off-Campus Organizations.

I have read and understand the HFS meeting space policies.